# ProductiveRecruit Features

Source: https://productiverecruit.com/features

## For athletes

### Email + Tracking

Email any college coach directly from your Gmail. Track opens, clicks, profile views, and video plays in real-time.

- **Send from your Gmail:** Coaches receive emails directly from you, not a recruiting service. Build authentic relationships from the start.
- **Track opens & clicks:** See exactly when a coach opens your email, clicks a link, or watches your video. Know who's paying attention.
- **Profile view alerts:** Get notified the moment a coach visits your profile. The ultimate signal of genuine interest.
- **Video play tracking:** Know when coaches watch your highlight video. See who's doing their homework on you.
- **Smart templates:** Use dynamic variables to personalize emails at scale. Merge in coach names, school names, and more.
- **Auto-linked profile:** Your recruiting profile is automatically included in every email. Coaches get everything they need in one click.

Page: https://productiverecruit.com/feature/email-tracking
Docs: How email tracking works: https://productiverecruit.com/docs/email/email-tracking.md
Docs: Connecting your Gmail account: https://productiverecruit.com/docs/email/connect-gmail.md
Docs: Opens, clicks & views explained: https://productiverecruit.com/docs/tracking/opens-clicks-views.md

### Campaigns

Send personalized emails to 50 coaches at once, from your own Gmail, with live open and click tracking.

- **Find the right coaches:** Filter by sport, division, conference, or state. Or pull straight from your target list and tags.
- **Start from a template:** Use any saved or AI-generated template. Variables fill in each coach and school automatically.
- **Personalize per coach:** Review every email before it sends. Tweak the subject or body for any coach without touching the rest.
- **Send from your Gmail:** Emails go out from your own address, spaced out naturally like you sent each one yourself.
- **Watch it send live:** Follow campaign progress in real time and see opens, clicks, and bounces for every email.
- **Built on your tags:** Tag schools on your target list, then build a campaign for each group in a couple of clicks.

Page: https://productiverecruit.com/feature/campaigns
Docs: Running an email campaign: https://productiverecruit.com/docs/email/campaigns.md
Docs: Reviewing & personalizing: https://productiverecruit.com/docs/email/review-and-personalize.md

### Engagement Score

Every open, click, profile view, video play, and reply rolls into one score per program, so you know which coaches are interested.

- **Replies count the most:** A reply earns 15 points. Clicks, profile views, and video views earn 5 each, and an open earns 1, because an open on its own is a weak signal.
- **Most engaged programs, ranked:** Every program you have emailed, ranked by score for the date range you pick, with the signals behind each one.
- **See who's heating up:** A trend arrow compares each program's score to the previous period, so you can spot who is warming up or cooling off.
- **Only real engagement:** Automatic opens from mail apps and clicks from email security scanners are filtered out before they reach the score. Out-of-office replies don't count.
- **On your target list:** An engagement column on your target list shows each school's all-time score without changing your ranking.
- **On your dashboard:** The Engagements tile shows every coach action in the period, how many programs it came from, and which signals they were.

Page: https://productiverecruit.com/feature/engagement-score
Docs: Engagement score & most engaged programs: https://productiverecruit.com/docs/tracking/engagement-score.md

### Inbox + Replies

Coach replies land in ProductiveRecruit, threaded next to what you sent. See who is waiting on you and answer without leaving the app.

- **Replies come to you:** Coach responses show up in your ProductiveRecruit inbox within minutes, grouped into a conversation with every email you have already sent that program.
- **The whole thread, in order:** Your sends and their replies in one timeline. Old quoted text collapses so you read the new message, not the same paragraph five times.
- **Know who is waiting on you:** Needs your reply is the coaches you owe an answer. Awaiting reply is your follow-up list. No more guessing which is which.
- **Reply without leaving:** Write back inside the thread from the same address, with your saved templates and attachments right there. It lands in the coach's existing conversation.
- **Told the moment it lands:** A real coach reply jumps to the top of your inbox and notifies you. Out of office auto-replies stay in the thread for context but do not pull you away.
- **Next to your opens and clicks:** See that a coach opened your email, clicked your video, and then wrote back, all on the same conversation.

Page: https://productiverecruit.com/feature/email-inbox
Docs: Replies & email threads: https://productiverecruit.com/docs/email/replies-and-threads.md

### Activity Feed

See every interaction in one place. Know when coaches engage so you can follow up at the right time.

- **Real-time updates:** See engagement the moment it happens. No waiting, no delays—instant visibility into coach interest.
- **Filter by activity type:** Focus on what matters. Filter by email opens, profile views, video plays, or link clicks.
- **Smart notifications:** Get alerted when high-priority schools engage. Never miss an opportunity to follow up.

Page: https://productiverecruit.com/feature/activity-feed
Docs: The activity feed: https://productiverecruit.com/docs/tracking/activity-feed.md
Docs: Notifications: https://productiverecruit.com/docs/tracking/notifications.md

### Online Profile

Build a polished recruiting profile with your videos, stats, and academics. Auto-linked in every email.

- **Video integration:** Add YouTube, Hudl, Balltime, or Vimeo videos that play right on your profile. Tag videos by type and feature your best highlight at the top.
- **Stats & achievements:** Your key numbers sit up top, with the rest of your stats grouped the way your sport reads them, plus your awards and accomplishments.
- **Academic info:** Display your GPA, test scores, and intended major. Help coaches see the complete picture.
- **Update anytime:** Edit your profile as your season progresses. New stats, new video, new offers—updates appear instantly.
- **Shareable link:** Get a clean URL and QR code to share with coaches, with a link preview that shows your photo and name. Automatically included in every email you send.
- **View tracking:** See exactly which coaches visit your profile and when. Know who's interested before they reach out.

Page: https://productiverecruit.com/feature/online-profile
Docs: Building your profile: https://productiverecruit.com/docs/profile/building-your-profile.md
Docs: Your public profile page: https://productiverecruit.com/docs/profile/public-profile.md
Docs: Adding & featuring videos: https://productiverecruit.com/docs/profile/videos.md

### College Search

Find programs that match your athletic, academic, and personal goals with powerful filters.

- **Powerful filters:** Filter by division, conference, location, enrollment size, tuition, acceptance rate, and more.
- **Academic filters:** Search by major, academic ranking, and admission requirements. Find schools that fit your goals.
- **Location search:** Search by state, region, or distance from home. Find schools where you want to spend the next four years.
- **Save to target list:** Found a school you like? Add it to your target list in one click and start your outreach.
- **Discover similar schools:** Found a school you love? See similar programs you might have overlooked.
- **Updated monthly:** Our database is refreshed monthly with the latest program information and coach contacts.

Page: https://productiverecruit.com/feature/college-search
Docs: College search & filters: https://productiverecruit.com/docs/colleges/college-search.md
Docs: Discovering similar schools: https://productiverecruit.com/docs/colleges/similar-schools.md

### College Matching

Every program in your divisions, ranked by how well it fits what you want, with a match % and the reasons behind it.

- **A ranked list, not a pile:** Every program in your divisions gets a match % and a rank, so you know where to start instead of scrolling a generic list.
- **The why behind every score:** Each school shows what fits and what does not: academics, major, location, cost, school feel, athletic aid, and religious affiliation.
- **Real academic fit:** Your GPA and test scores are compared to each school's averages. Schools that are an academic stretch are marked as a reach.
- **You pick what matters most:** Choose up to two priorities, like location or cost, and they count extra in every score. Change them any time and your matches update.
- **Everywhere you look at colleges:** Your match % shows on College Search, your target list, and every program page. Sort search results by best match.
- **Built for coaches and advisors too:** Club, high school, and recruiting service staff can see each athlete's matches and recommend schools straight from the list.

Page: https://productiverecruit.com/feature/college-matching
Docs: College matches: https://productiverecruit.com/docs/colleges/college-match.md
Docs: College preferences & recommendations: https://productiverecruit.com/docs/colleges/college-preferences.md

### Roster Needs

See which programs are likely to need your position in your class, from the class years on every roster we track.

- **One switch in College Search:** Turn on Roster needs and your results narrow to programs likely to need your position in your class, with every other filter still applied.
- **Every program, in 11 sports:** An outlook for every program we have a roster for in men's and women's soccer, volleyball, basketball, and lacrosse, plus football, baseball, and softball. Not just the ones whose coaches posted their needs.
- **High, Medium, or Low:** Each program gets an outlook for your position and class, based on how many players graduate before you arrive compared with a typical roster.
- **Playing time leaving:** See how many players at your position are leaving and how much of last season's playing time goes with them.
- **Openings by position:** Every program page breaks down each position for the next three classes, next to the full roster and recent season records.
- **For coaches and advisors too:** Club, high school, and recruiting service staff pick any position and class to see which programs are likely to need it.

Page: https://productiverecruit.com/feature/roster-needs
Docs: Roster needs: https://productiverecruit.com/docs/colleges/roster-needs.md

### Coach Database

Access verified contact info for coaches at thousands of programs—updated monthly.

- **Verified contacts:** Every email address is verified and tested. Reach coaches directly without bounced emails.
- **Monthly updates:** Coaching changes happen constantly. Our database is refreshed monthly so you always have current info.
- **Full coaching staffs:** Access head coaches, assistant coaches, and recruiting coordinators. Reach the right person.
- **Thousands of programs:** D1, D2, D3, NAIA, and JUCO programs across every sport. If they have a team, we have their info.

Page: https://productiverecruit.com/feature/coach-database
Docs: College program profile pages: https://productiverecruit.com/docs/colleges/program-profiles.md
Docs: A coach is missing or their info is wrong: https://productiverecruit.com/docs/faq/missing-or-wrong-coach.md

### Target List

Save schools, tag them into groups, and track status from first contact to commitment.

- **Save schools:** Add any school to your list with one click. Build your target list as you research.
- **Rank & prioritize:** Drag and drop to rank schools by preference. Keep your top choices front and center.
- **Tag & group schools:** Create color-coded tags like "Top 5" or "Camp invites." Group schools the way you actually think about them.
- **Track status:** Mark schools as contacted, interested, offered, or committed. See your pipeline at a glance.
- **Filter & sort:** Filter by status, division, or engagement level. Focus on the schools that matter most.
- **Notes per school:** Add private notes about each program. Track conversations, visits, and impressions.
- **Quick email access:** Email coaches directly from your target list. No switching between screens.

Page: https://productiverecruit.com/feature/target-list
Docs: Building your target list: https://productiverecruit.com/docs/colleges/target-list.md
Docs: Tags & prioritization: https://productiverecruit.com/docs/colleges/tags-and-prioritization.md
Docs: Tracking status: https://productiverecruit.com/docs/colleges/tracking-status.md

### AI Email Templates

Let AI write coach-ready templates from your real profile, with dynamic variables built in.

- **AI-written templates:** Pick a purpose, add a little context, and get a complete template with a subject line in seconds.
- **Grounded in your profile:** The AI writes from your real stats, honors, and academics. It never invents accomplishments.
- **Highlight video built in:** Pick a highlight video and the AI works it into your email naturally.
- **Dynamic variables:** Auto-insert coach names, school names, and program details. Every email feels personal.
- **Save & reuse:** Create templates for intros, follow-ups, and thank yous. Use them again and again.
- **Attach your files:** Add your player profile PDF or schedule to a template once. It goes out with every email, including campaigns.
- **Customize per email:** Start with a template, then personalize before sending. Add school-specific details.
- **Track performance:** See which templates get the best open and response rates. Optimize your outreach.

Page: https://productiverecruit.com/feature/email-templates
Docs: Email templates & variables: https://productiverecruit.com/docs/email/templates-and-variables.md
Docs: AI email template generator: https://productiverecruit.com/docs/email/ai-template-generator.md

### Notes & Tasks

Add private notes and set tasks with due dates to stay organized throughout your process.

- **Private notes:** Add notes to any school or athlete. Track conversations, impressions, and next steps.
- **Tasks with due dates:** Set reminders to follow up, submit applications, or complete checklist items.
- **Due date reminders:** Get notified when tasks are coming due. Never miss an important deadline.

Page: https://productiverecruit.com/feature/notes-tasks
Docs: Tasks & reminders: https://productiverecruit.com/docs/tracking/tasks-and-reminders.md

### Dashboard

Track recruiting progress with key metrics—emails sent, profile views, and tasks completed.

- **Outreach email chart:** Visualize your email activity over time. See sends, opens, and engagement trends so you know if your outreach is gaining momentum.
- **Profile strength:** See how complete your recruiting profile is at a glance. Get actionable tips to fill in gaps and make a stronger impression on coaches.
- **Recruiting pipeline:** Track every school through your recruiting stages—from initial outreach to commitment. Know exactly where each program stands.
- **Recent activity:** See your latest engagement at a glance. Know which coaches are looking at you right now.
- **Task overview:** See upcoming tasks and deadlines. Stay on top of your recruiting to-do list.
- **Key metrics:** Track emails sent, open rates, profile views, and video plays in one place.

Page: https://productiverecruit.com/feature/dashboard
Docs: Your dashboard & metrics: https://productiverecruit.com/docs/tracking/dashboard.md

### College Program Profiles

View detailed info on every program: academics, finances, and similar schools, plus rosters and season records in 11 sports.

- **Academic details:** See acceptance rates, popular majors, graduation rates, and academic rankings.
- **Cost & financial aid:** View average cost of attendance, students receiving financial aid, and more.
- **Athletic program info:** Conference, division, and coaching staff, plus season records, the current roster with last season's stats, and a roster outlook for your position in soccer, volleyball, basketball, lacrosse, football, baseball, and softball.
- **Location & campus:** Campus size, setting (urban/rural), and distance from home.
- **Similar schools:** Discover comparable programs based on size, academics, and athletics.

Page: https://productiverecruit.com/feature/program-profiles
Docs: College program profile pages: https://productiverecruit.com/docs/colleges/program-profiles.md

## For organizations (clubs, high schools, recruiting services)

### Program Engagement

See which college programs are engaging with your athletes, ranked by how many of them each program clicked, viewed, or replied to.

- **Ranked by athletes reached:** Programs are ranked by how many of your athletes they clicked a link for, viewed the profile or video of, or replied to. Opens alone don't move a program up, because mail apps and scanners can trigger them.
- **See exactly which athletes:** Open any program to see which of your athletes it engaged with, each with their own signals and score.
- **Score and trend:** The same engagement score your athletes see, added up across all of them, with a trend against the previous period. Sort by reach, score, or trend.
- **Filter by club, sport, and date:** Pick a sport, a club, a date range, or a division, or search for one school. Multi-sport organizations start on their biggest sport.
- **Honest about replies:** Replies count for athletes who have reply tracking on. The page shows how many do, and Who's missing? lists the rest.
- **Scoped to your role:** Super Admins see the whole account, Admins see their spaces, and coaches restricted to their teams see only those athletes. Staff outreach isn't counted.

Page: https://productiverecruit.com/feature/program-engagement
Docs: Which programs are engaging with your athletes: https://productiverecruit.com/docs/organizations/program-engagement.md

### Recruiting Checklists

Build step-by-step recruiting workflows with custom instructions, due dates, and attachments.

- **Custom steps:** Build checklists with any number of steps. Add instructions, due dates, and file attachments.
- **Auto-assignment:** Automatically assign checklists to new athletes when they join. No manual work required.
- **Completion tracking:** See checklist progress across your entire roster. Know who's on track and who needs help.
- **Rich instructions:** Add detailed instructions, links, and attachments to each step. Give athletes everything they need.
- **Due date management:** Set relative or absolute due dates. Keep athletes moving through the process.
- **Multiple checklists:** Create different checklists for different audiences—freshmen, seniors, transfer athletes.

Page: https://productiverecruit.com/feature/recruiting-checklists
Docs: Creating a recruiting checklist: https://productiverecruit.com/docs/checklists/creating-a-checklist.md
Docs: Auto-assigning checklists: https://productiverecruit.com/docs/checklists/auto-assign.md
Docs: Tracking completion: https://productiverecruit.com/docs/checklists/tracking-completion.md

### Athlete Dashboard

View any athlete's recruiting stats, target list, and recent activity. Collaborate directly with your athletes.

- **Recruiting stats:** See emails sent, open rates, profile views, and engagement metrics for any athlete.
- **Target list access:** See and edit the athlete's college list, add schools for them, and track their status with each.
- **Recent activity:** See the athlete's latest activity and engagement. Know what's happening in real-time.
- **Private notes:** Add notes visible only to your staff. Track conversations and coaching points.
- **Task assignment:** Assign tasks directly to the athlete. Set due dates and track completion.
- **Email coaches about them:** Run a campaign or send an email about the athlete from your own inbox, with their profile link included.
- **Impersonation:** See exactly what the athlete sees to troubleshoot or walk them through a screen.

Page: https://productiverecruit.com/feature/athlete-dashboard
Docs: The admin dashboard: https://productiverecruit.com/docs/organizations/admin-dashboard.md

### Team & Organization Profiles

Public team and organization pages in your logo and colors, with searchable rosters, game times, commitments, and staff contacts. Built for a college coach's phone.

- **Your logo and colors:** Your logo and brand colors lead every page. ProductiveRecruit sits in a small line at the bottom.
- **Built the way coaches read:** Each athlete card goes jersey number, class, position and size, then GPA and test scores, with Video and Committed badges.
- **Search and filter:** Coaches search by name or jersey number, filter by class and position, and hide committed athletes.
- **See us play:** Your next event leads the page with game times and courts from that event's team brochure, plus your full schedule below.
- **One link for your program:** Your organization profile shows every team, your recent commitments, a search across all your athletes, and one recruiting contact.
- **One-tap contact:** Staff cards and your recruiting contact come with Email and Text buttons, right from the page.
- **Link previews in your colors:** Text or post a link and the preview shows your logo on your colors, not a generic image.
- **AI schedule import:** Upload a CSV, a calendar export, a photo, or a PDF of your schedule and AI pulls out every event for you to review and confirm.

Page: https://productiverecruit.com/feature/team-profiles
Docs: Team profiles: https://productiverecruit.com/docs/team-tools/team-profiles.md
Docs: Your organization profile: https://productiverecruit.com/docs/organizations/organization-profile.md

### Website Embeds

Put your team rosters, a searchable athlete directory, and your college commitments on your own website, in your brand colors.

- **Copy and paste:** Pick a widget and a layout, check the live preview, and copy a short snippet. Works on any website platform, no developer needed.
- **Team rosters:** Every team, or just the ones you pick, in the same Cards, Roster list, or Spotlight layouts as your team brochures. Each athlete links to their full profile.
- **Searchable directory:** Coaches search by name or jersey number and filter by team, position, class, and GPA, even on a phone.
- **Commitments showcase:** A logo wall, cards by class year, or a ticker strip for your homepage. New commitments show up on their own.
- **All-in-one recruiting embed:** Recruitable athletes and commitments as two tabs in one snippet, built for the Recruiting page on your site.
- **Your brand colors:** Set your logo and colors once on the Website page. Every embed matches, along with your organization profile, team pages, and brochures.

Page: https://productiverecruit.com/feature/website-integrations
Docs: Website embeds & athlete directory: https://productiverecruit.com/docs/team-tools/website-embeds.md
Docs: The Website page: https://productiverecruit.com/docs/organizations/website-page.md

### Staff Management

Invite coaches and staff with role-based access. Control who can view and manage athletes.

- **Role-based access:** Admins, coaches, and team managers each get appropriate permissions. Control who can do what.
- **Email invitations:** Invite staff by email. They create their account and join your organization automatically.
- **Team assignment:** Assign coaches to specific teams. They only see the athletes they work with.

Page: https://productiverecruit.com/feature/staff-management
Docs: Inviting staff: https://productiverecruit.com/docs/organizations/inviting-staff.md
Docs: Staff roles & permissions: https://productiverecruit.com/docs/organizations/staff-roles-and-permissions.md

### Easy Registration

Share a custom signup link with a group code. Athletes self-register and join automatically.

- **Custom signup link:** Get a unique registration URL for your organization. Athletes sign up and join automatically.
- **Group codes:** Your organization has a unique group code. Share it with your athletes to register.
- **Email invitations:** Send individual invites or bulk upload a CSV. Athletes receive login details automatically.
- **Auto-checklist assignment:** New athletes automatically receive your default recruiting checklist. No manual setup.

Page: https://productiverecruit.com/feature/registration
Docs: Athlete registration & group codes: https://productiverecruit.com/docs/organizations/athlete-registration.md
Docs: Bulk athlete import (CSV): https://productiverecruit.com/docs/organizations/bulk-import.md

### Shared Email Templates

Create email templates your entire organization can use. Ensure consistent, professional outreach.

- **Organization-wide templates:** Create templates that appear in every athlete's account. Ensure consistent messaging.
- **Dynamic variables:** Templates auto-fill with athlete info, coach names, and school details.
- **Athlete customization:** Athletes can personalize templates before sending. Balance efficiency with authenticity.
- **Written by AI, in their voice:** Have AI write a template your athletes send as their own, for the whole organization or one athlete from their full profile.
- **Athlete pitches:** Write a pitch in your own voice and send it about any athlete, or one from an athlete's full profile, from your inbox.

Page: https://productiverecruit.com/feature/shared-email-templates
Docs: Shared email templates: https://productiverecruit.com/docs/team-tools/shared-templates.md

### Team Brochures

Build a printable brochure for every showcase with your logo, game times, and a QR code for each athlete.

- **Three layouts:** Cards with room for coach notes, a one-row-per-athlete Roster for big teams, or Spotlight with big photos and stats.
- **Saved for each event:** Add the dates, venue, uniforms, and your game times. Paste the event schedule and AI pulls out just your team's games.
- **Your club, front and center:** Your logo leads the sheet in your brand colors. Pick them in one click from your logo or enter exact hex codes.
- **A QR code on every athlete:** Coaches scan straight to an athlete's full profile and highlight video, or the team QR for the whole roster.

Page: https://productiverecruit.com/feature/printable-rosters
Docs: Team brochures & QR codes: https://productiverecruit.com/docs/team-tools/printable-rosters.md

### White Label (separate plan)

Put your name, logo and colors on the whole platform. Clients sign in at your own web address and coaches see your brand.

- **Your own address:** Clients sign in at your own web address, with your logo and colors in the app.
- **Emails under your name:** Invites, password resets and alerts come from your name, and replies go to your support email.
- **Your brand for coaches:** Profiles, team pages, brochures and embeds show your brand on your address, with no "Powered by".

Page: https://productiverecruit.com/white-label
Docs: White label: https://productiverecruit.com/docs/organizations/white-label.md