Instead of staring at a blank template, let AI draft your first message to a coach using what's already on your profile. It writes a subject line and body grounded in your real grad year, position, stats, and school. You just review and save.
How it works
From your email templates page, open Create with AI (the other tab, Create manually, is for writing one from scratch). This is an athlete-only tool, so coaches and org staff create templates through a separate manual editor.
The left panel, What we know about you, shows a checklist pulled straight from your profile (grad year, position, GPA, major, high school, club team, hometown, height, weight, email, phone, athletic honors, and bio), each marked complete or missing. If something's missing, a link lets you jump to Update your profile first.
Generate, edit, and save
Fill in three inputs, then click Generate template:
- Purpose — Initial outreach, Follow-up, or Camp invite response.
- Highlight video (optional) — pick one from your profile videos, or leave it as "None."
- Anything else? (optional) — a short free-text note for extra context, up to 1,000 characters.
The result is a short, conversational email: roughly 70–110 words, no emojis, no exclamation points, no clichés, and no em dashes anywhere in the subject or body. The subject line leads with your grad year and position, not a generic label like "Recruiting Interest." If you picked a highlight video, it's linked directly in the body. It won't include your profile link as a variable. ProductiveRecruit appends that automatically when you send, so the AI leaves it out to avoid duplicating it.
Everything it generates is fully editable. Adjust the wording, then save it like any other template. See Email templates & variables for how the {{variable}} tags behind the scenes actually work.
It never invents a fact
Every sentence traces back to something already on your profile. If a fact isn't there, the sentence that would have used it simply doesn't get written. Specifically, the generator never:
- Makes up a major, a stat, an award, or a ranking that isn't on your profile
- Claims a college has a particular "identity," playing style, or tradition
- Invents a specific reason you're interested in that program
- Fills a gap with a bracketed placeholder like
[your achievement] - Writes a credential sentence at all if you have no athletic or academic credentials on file, since that line is skipped outright rather than padded with something vague
Getting better results
The three inputs are the whole prompt. There's no open-ended instruction box, so getting good output is mostly about feeding it the right specifics.
Pick the purpose that matches the moment. It changes the structure of the email, not just the wording, and the generator won't blend two purposes together:
| Purpose | What it does |
|---|---|
| Initial outreach | Leads with genuine interest in the program, introduces your class, school, and position, includes one athletic and one academic credential, and asks the coach to review your profile, watch film, or hop on a call. |
| Follow-up | References your earlier email without being pushy, and looks for a fresh hook: a recent update, new film, upcoming event, or schedule change. |
| Camp invite response | Thanks the coach for the invite, confirms whether you're attending, refreshes your position, class, and season highlight, and asks about logistics. |
Use "Anything else?" for facts, not tone. Vague direction like "make it sound more excited" won't change anything, because the structure is fixed. Concrete details will:
- Initial outreach: usually nothing extra needed, since the credential sentence pulls from your profile.
- Follow-up: name the actual update, whether that's new film, a recent tournament, or a schedule change. Without it the draft falls back to a generic line.
- Camp invite response: mention the camp name and date and whether you're attending. The model has no other way to know either.
The real lever is your profile. Filling in your GPA, athletic and academic honors, and a written bio does more than any wording tweak, because those fields are quoted directly into the credential sentence. Leave them blank and that sentence disappears. Start with Building your profile.
Generation limits
Each click of Generate template counts as one generation against your plan's allowance, whether you keep the result or not, and the button disables once you're out. Your remaining count shows right under the button. See How many AI generations do I get? for the numbers and when they reset.
What's next
- Once you've saved a template, head to Sending a single email to send your first one.
- Not connected yet? Start with Connecting your Gmail account.
- Build one by hand instead in Email templates & variables.