Welcome to ProductiveRecruit. This page is everything you need to go from a brand new account to a roster full of athletes emailing college coaches, usually within a week or two. No onboarding calls to schedule, no waiting on us. Work through it top to bottom and forward the sections to whoever owns them.
How onboarding works
Here is the whole arc. You own the bold steps, we handle the rest.
| When | What happens |
|---|---|
| Day 0 | We create your account from what we covered on your demo. No signup forms. |
| Day 1 | Log in and work the Getting started checklist on your admin dashboard: invite athletes, invite staff, create your first team. |
| Week 1 | Load your roster. Send us a CSV and we import it for you, or share your registration link and let athletes sign themselves up. |
| Week 2 | Announce it to your families with the ready to send email and text templates below. |
| Week 2 to 3 | Add ProductiveRecruit to your website: athlete search, commitments showcase, team profiles. |
| Day 30 | Check your admin dashboard. See who is emailing coaches, who is getting opens, and who needs a nudge. |
1. Set up your organization
Your first login lands on the admin dashboard with a Getting started checklist. Each item opens the right form for you, so there is no hunting for buttons.
- Organization quick start takes you from setup to a recruiting roster in an afternoon
- Invite your staff and give each person the right role. Fewer than 25 athletes gets 2 staff seats, 25 or more gets unlimited staff.
- Staff roles and permissions shows exactly what each role can see and do
- Spaces and teams explains the structure. Most orgs only ever need one space.
2. Get your athletes on
Two ways to do it, and you can use both.
Send us your roster. Email a CSV of your athletes to [email protected] and our team runs the import for you, so everyone lands in the right space, on the right team, in minutes. See bulk import for the columns to include.
Or let athletes register themselves. Your space has a registration link and group code, plus a prebuilt invite message ready to copy and send. Find all of it under Login + Registration in your space. Athlete registration covers how it works.
3. Introduce it to your families
This is the step that decides whether your athletes actually use what you bought them. Do not just forward a login link.
- Send the ready to use announcement email and group text blurb from the Branding and website kit. Both are written for you, just drop in your registration link.
- Point families at Getting started for athletes and families. It has the first week checklist and FAQ, so you never have to explain the platform yourself.
4. For coaches and team managers
Forward this section to your staff.
- Your role controls what you see. Coaches see their teams' activity and can help athletes without touching org settings.
- Shared templates let your org write email templates once and share them with every athlete.
- Teams double as prospect lists. When a college coach asks for your 2028 forwards or uncommitted seniors, build the team and send one link. Spaces and teams shows how.
- Every team gets a public team profile page and printable QR rosters for tournaments and showcases.
5. Put ProductiveRecruit on your website
Show families and college coaches that recruiting is part of your program.
- Embed your athlete search directory and commitments showcase on your site. Copy the snippet from your Integrations page, paste it into your site, done.
- Grab logos, boilerplate copy about ProductiveRecruit, and a sample recruiting page from the Branding and website kit.
Need help?
Email [email protected] and a real person answers. If your question would help other organizations, it also feeds the FAQ.