A team brochure is the sheet you hand college coaches at a showcase. It leads with your club's logo and colors, shows where to find your team that weekend, and puts every athlete's profile one QR scan away. You build one for each event, and it's saved, so next time you can copy it and change what's different.
Where to find it
Open a team and go to its Brochures tab. You can also get there from the team's Share page. The first time, click Create a brochure. It starts with your team's next scheduled event filled in, if you have one.
The settings are on the left and a live preview of the printed sheet is on the right. Everything saves as you type, and the preview updates on its own. The first preview for a team can take a few seconds while athlete photos are prepared.
Use the Brochure picker at the top to switch between events, and Manage to start a new brochure, duplicate one for your next event (athlete edits come along), or delete one.
Event details
On the Event tab, add:
- Event name, dates, and venue.
- Uniforms, which prints as "Wearing navy home, white away".
- Talk to our coach: the staff member or contact coaches should contact. Their name, title (like "Assistant Coach"), phone, and email print on the sheet. Staff without a title show their role, like "Coach".
- Games: the date, time, court or field, and opponent for each game, plus an optional note like "Gold bracket, if we advance". You can add up to 12, and the first 4 by date print.
- A short message for the cover page.
Import games from the event schedule
Instead of typing games in, click Import from schedule. Paste the schedule email, or upload the PDF, a screenshot, or a CSV. ProductiveRecruit reads it and finds only your team's games, even in a pool schedule that lists every team. It includes bracket games that depend on results, with a note saying so.
Nothing changes until you click Replace games with these. If you import again after the schedule changes, new or changed games are highlighted. Each import counts as one AI generation against your monthly allowance, covered in How many AI generations do I get?.
Choose who's on it
The Athletes tab lists everyone on the team who's shown on the team profile.
- Uncheck anyone who isn't making the trip. They're left off this brochure but stay on the team. All in and All out change everyone at once.
- Event jersey number: set a different number for this event. Blank uses the athlete's club number, or their high school number if there's no club number.
- Coach note: one short line about the athlete, like "Team captain. Leads our club in serve receive." It prints with the athlete.
These edits only change this brochure, never the athlete's profile. Guest players need to be on the team to appear, so add them to the team for the event and remove them afterward.
Pick a layout
On the Layout tab, choose one of three layouts:
- Cards: 10 athletes per page with photo, QR code, and lines for a coach's notes. Best for most events.
- Roster: one row per athlete with a small photo. Fits up to 22 athletes on one page, or 25 with Event and games turned off. Best for big rosters.
- Spotlight: 6 athletes per page with big photos, academics, and sport stats. In sports like volleyball, basketball, baseball, softball, and football, the stats are picked for each athlete's position (a setter's assists, a libero's digs).
Each athlete shows what college coaches look for first: jersey number, grad year, position, height, academics, and their sport's details, like a soccer player's preferred foot, a volleyball player's hitting hand, or bats and throws in baseball and softball. Anything an athlete hasn't filled in is simply left off, so there are no empty dashes.
Turn on Cover page to add a front page with your full game schedule, your staff, your message, and a roster summary by class and position.
You can also choose the sort order (jersey number, grad year, position, or last name) and what shows on the sheet: event and games, coach notes, ACT and SAT, athlete email, note lines, and committed athletes.
Fitting a big roster on one page: when a Roster sheet just misses one page, the rows shrink a little so everyone fits on page 1. If your team still runs onto a second page, the Layout tab tells you when turning off Event and games would fit everyone on one. Rosters bigger than that print across pages at full size.
Your club's look
Your club logo and colors from space Settings lead the sheet, and ProductiveRecruit sits in a small "Powered by" line at the bottom. A clear, high-res logo with a transparent background looks best.
Set your Brand colors once on the Website page's Branding tab, next to the logo: a Main color (the header and numbers) and an Accent color (the stripe and highlights). Click Use logo colors to pick them from your logo, choose a preset, or type exact hex codes. Every brochure uses them, and so do your team profiles, organization profile, and website embeds. When you change them, brochures that use the brand colors update too. Text colors adjust automatically so everything stays readable. Super Admins and the space's Admins can change them there.
To use different colors for one brochure, pick them under Colors on the Layout tab. Only that brochure changes, and Use brand colors puts it back. If your club hasn't set its colors yet, Use logo colors is there too, so you can match your logo without opening Settings.
Line above the team name lets you replace the automatic line (for example, "Women's Volleyball · Class of 2027") with your own text.
Print or download
- Download PDF saves a letter-size PDF named after your club, team, and event. It's ready to email or take to a print shop.
- Print opens the sheet and your browser's print dialog. Use Letter paper.
QR codes, at two levels
The team QR code at the top of each brochure opens your public team profile with the full roster. Every athlete also gets their own QR code that opens their profile, highlight video included, so a coach can scan the one player they want to follow.
What coaches see
Brochures are meant for the college coaches you hand them to, so they show the details those coaches need, like grad year, academics, and test scores. An athlete who has marked their contact info private still has their email left off.
Only your staff can open the Brochures tab and the brochures themselves.
What's next
- Set up the roster itself first in Team profiles.
- Put the same roster on your own website with Website embeds & athlete directory.
- Showcase your program's commitments beyond the brochure in Committed athletes showcase.